VAT Configuration Guide

Jump to:

2. VAT Configuration Options

3. Setting Up VAT Configurations

4. Viewing and Managing Historical VAT Configurations

5. Compliance and Best Practices

6. FAQs

Overview

The VAT Configuration feature in Hubject Financial Services enables you to manage VAT settings for charging stations across different countries. This tool provides flexibility in applying VAT rates to various pricing components, and allows users to plan for future VAT changes, view historical configurations, and back-date initial setups to comply with regional tax regulations.

DISCLAIMER: Hubject does not operate as a TAX Advisor, we offer a UI framework that will allow you to manage all the taxes applied across all the countries and price components of the charging sessions.

1. Introduction

1.1 Purpose

This document outlines how to configure VAT settings in Hubject, including applying standard VAT rates or customizing VAT for different pricing components, setting future VAT rates, and managing historical VAT configurations.

1.2 Scope

This guide applies to all CPO users who need to set VAT rates for their charging stations to ensure compliance with local tax laws and accurate CDR invoicing.

2. VAT Configuration Options

2.1 Standard VAT

• Description: Apply a single VAT percentage to all pricing components.

• Use Case: Suitable for countries with a uniform VAT rate for all aspects of EV charging.

2.2 Customized VAT for Pricing Components

• Description: Set individual VAT percentages for each pricing component:

  • Start Session

  • Time

  • Parking

  • Energy

• Use Case: Ideal for countries with differentiated VAT rates for different pricing components.

3. Setting Up VAT Configurations

3.1 Initial Setup for current VAT.

First, you need to create a country VAT to add the VAT Settings

Once a country is created, it cannot be replaced, just modified. You can edit current VAT or future VAT settings for each country you have added.

If you have charging sessions in a new country and the country is not configured, the CDRs will be marked as MISSING VAT. So be sure to configure all the countries in which you might have CDRs.

3.1.1 Back-Dated Configuration (Applicable as Current VAT)

Click on EDIT CURRENT VAT

• Purpose: Allows the initial VAT setup to be applied retrospectively to CDRs from a previous timeframe.

• Steps:

1. Navigate to the VAT Configuration page. Select the country of your choice.
2. Enter the desired VAT percentages.
3. Select the start date for the VAT configuration.
4. Confirm and save the configuration.

3.2.1 Applying Current VAT

• Purpose: Set up the current VAT percentages that will apply as current date to CDRs.

• Steps:

1. Navigate to the VAT Configuration page.
2. Choose the pricing components.
3. Enter the current VAT percentages.
4. Set the effective date as today.
5. Save the configuration.

3.3 Future VAT Configurations

3.3.1 Preparing for Future VAT Changes

Click on Insert Future VAT

• Purpose: Schedule VAT changes for future dates to accommodate government-mandated VAT adjustments.

• Steps:

1. Go to the VAT Configuration page.
2. A current VAT Configuration must be already set up for the specified Country.
3. Select the future-dated VAT option from the Country details page.
4. Enter the future VAT percentages.
5. Set the effective date for when the VAT changes will apply.
6. Save the future VAT configuration.

4. Viewing and Managing Historical VAT Configurations

4.1 Viewing Historical Configurations

• • Purpose: Review past VAT setups and their application periods.
  • Steps:
    1. To navigate to the Historic VAT Configuration section, you can select any country from the table on the Current VAT Configuration page, which will refresh to display History of VAT configuration in the last section.
    2. View the list of past configurations with effective dates.

4.2 Updating Historical VAT Configurations

• Purpose: Modify past VAT settings for specific timeframes to correct CDRs.

• Steps:

1. Access the historical VAT configuration to be updated.
2. Edit the VAT percentages or the effective date range.
3. Save the changes.

5. Compliance and Best Practices

5.1 Regional Tax Compliance

• You must ensure all VAT configurations comply with local tax laws for each country.
  Hubject is not a TAX ADVISOR. The responsibility for applying the correct TAXES rely on the CPO.

5.2 Regular Reviews

• You should periodically review VAT configurations to accommodate any changes in tax regulations.

5.3 Documentation and Record Keeping

• The Hubject Financial Services should retain records of all VAT configurations and changes for audit purposes.

6. FAQs

6.1 What happens if a VAT configuration is incorrect?

• You can update historical, current and future VAT configurations to correct any issues.

6.2 Can I apply different VAT rates for different countries?

• Yes, you can set individual VAT configurations for each country where you have charging stations.
  Create all the countries in which you might have CDRs and apply VAT settings for all of them.

6.3 How does future VAT configuration affect current CDRs?

• Future VAT configurations will not affect current or past CDRs but will be applied to CDRs generated from the effective date onward.