In the tab Account Configuration you can add or change Bank Details as well as VAT & Invoice Settings.
Per default, you access the data related to the country where the headquarters are located.
Company name, VAT ID, Billing Contact, First- and Last name and Billing Address can only be edited in the HBS system. The Company Logo can be uploaded (.jpg, .png, .svg, max. 800kb) and the Contact Mail and Telephone can be edited in the Settlement.
Add your business bank account here (Banking Institute, Account Name, IBAN and BIC). In Payment Period you can define how long after an issued invoice a Non-Settlement EMP should pay the bill.
In “Day of Invoice” you can configure the day of the month when the invoice is generated. This will happen automatically on that day at midnight (UTC). Choose here a day from 1-28. Further, you can add a top, bottom and footer text for the generation of your invoice. Those dates will appear on the invoices.
You can define up to three different VAT settings per country. Here you can define different VATs, the components they apply to and their percentage. You can choose between the components Time, Session or Energy, whereby you can also apply multiple. Please note, that every component can be chosen only once. These VATs do not apply until you make them apply to the relevant EMPs in the tax configuration tab.
In case you change your VAT settings, please note:
you will generate multiple invoices, due to different tax naming or values
it will lead to temporary unavailability of the transaction process, since it will reset the configuration for all EMPs related to this country
you will have to configure the EMPs in the tab configuration afterwards
you will have to rerate all the unrated CDRs in the CDR Control Center
Here you can define the header, body and footer information for your invoice. The exemplary application could be as followed:
Header: “Dear Sir or Madam, we kindly charge you for…”
Body: “Please kindly settle the amount due within days after reception of this invoice on our specified bank account, with notification of the invoice number. If this document is a credit note, we will arrange the refund within 30 days. ”
Footer: “Geschäftsführer, 10629 Berlin, USt-ID DE283005218, HRB 140969 B, AG Berlin, Charlottenburg”
By dividing the text parts with the return key, they will also appear in different lines within the invoice.
By clicking on View Sample Invoice you can see how your invoice will look like. This is not downloadable, it is rather just an example. The EMP related invoices can be downloaded in the invoice overview.
Here you can see a rightfully filled Account Configuration:
You can also create a new account configuration for another country, where you have charging points. In that way you have the possibility to configure different VAT Settings for each country.
Select the country you want to add, this will generate the same mask that you filled for your headquarters.
By marking the billing information “Same as headquarters”, you fill out this mask with the exact same data for your selected country: